ScaleArmy is hiring for an administrative assistant job supporting senior executives with calendar management, project coordination, executive communications, travel arrangements, and cross-functional initiatives.
The fully remote position is open to candidates based in Africa, LATAM, and Eastern Europe. Since the role supports U.S.-based clients, applicants must be available to work during U.S. business hours aligned with the client’s time zone.
The advertised compensation is $1,500–$2,100 per month, with final compensation determined based on experience and location.
Position Details
| Job Information | Details |
|---|---|
| Position | Administrative Assistant |
| Company | ScaleArmy |
| Job Type | Full-Time |
| Work Arrangement | Fully Remote |
| Eligible Regions | Africa, LATAM, and Eastern Europe |
| Working Hours | 9:00 AM–5:00 PM EST |
| Department | Customer & Admin Support |
| Compensation | $1,500–$2,100 per month |
| Experience Required | 3–5 years |
| Application Process | Application form + skills video |
About the Administrative Assistant Job
This isn’t positioned as a basic entry-level administrative role.
ScaleArmy is looking for an experienced Administrative Assistant who can provide high-level support to senior executives while also helping coordinate projects and improve day-to-day business operations.
The person hired will manage complex calendars, coordinate meetings and travel, prepare executive communications, support cross-functional projects, and follow up with stakeholders to ensure important tasks are completed.
The role is particularly suited to someone who can work independently, manage competing priorities, and identify problems before they become bigger issues.
What Does This Administrative Assistant Job Involve?
Executive Support and Calendar Management
A major part of the role is keeping executive schedules organized.
The Administrative Assistant will manage complex calendars, coordinate meetings involving multiple stakeholders, prioritize competing requests, and resolve scheduling conflicts.
The role also involves preparing meeting agendas, recording action items, and following up to make sure agreed tasks are completed.
Travel coordination is another responsibility, including arranging domestic travel, itineraries, and other executive logistics when required.
Project Management
This administrative assistant position also includes a significant project coordination component.
The successful candidate will help coordinate cross-functional projects from planning through completion and monitor timelines to ensure initiatives remain on schedule.
They will follow up with internal stakeholders, track action items, identify potential roadblocks, and escalate issues when appropriate.
ScaleArmy specifically mentions Asana or similar project management tools, so candidates with experience using project management software should highlight it on their applications.
Strategic Administrative Support
The role goes beyond scheduling and basic office administration.
Responsibilities include drafting professional emails, presentations, reports, and other executive documentation.
The Administrative Assistant may also conduct research and prepare executive briefings that help leadership make informed business decisions.
Because the position involves confidential business and executive information, professionalism, discretion, and confidentiality are important requirements.
Cross-Functional Coordination
The successful candidate will act as a link between executive leadership and different internal departments.
This involves coordinating communication across teams, supporting special initiatives, and helping keep projects aligned with organizational priorities.
The Administrative Assistant will also be expected to identify opportunities to improve processes and increase efficiency and accountability.
Experience Required
ScaleArmy is looking for candidates with 3–5 years of experience supporting senior executives, founders, or C-level leadership.
Relevant backgrounds can include:
- Executive assistance
- Administrative support
- Project coordination
- Operations
- Executive office support
- Similar coordination roles
Candidates should also have experience managing multiple priorities in a fast-paced environment and coordinating projects involving different teams.
Skills and Qualifications
Applicants should have strong written and verbal English communication skills and excellent organizational abilities.
The company is looking for candidates with:
- Strong time-management skills.
- Project management and follow-through abilities.
- Microsoft Office proficiency.
- Google Workspace experience.
- Experience with Asana or similar project management platforms.
- Independent prioritization skills.
- Problem-solving and decision-making abilities.
- Strong attention to detail.
- Professionalism and discretion.
- Ability to handle confidential information.
The role requires someone who can maintain attention to detail while still understanding broader business priorities.
What Success Looks Like
ScaleArmy expects the person hired to help keep executive priorities organized and ensure important projects continue moving forward without constant supervision.
Meetings, communications, travel arrangements, and follow-up actions should be handled efficiently and accurately.
Cross-functional projects should remain on schedule through consistent coordination and accountability.
Another important measure of success is trust. Leadership should be able to delegate responsibilities to the Administrative Assistant with confidence that the work will be followed through.
The successful candidate should ultimately help executives spend more time on strategic priorities by taking ownership of administrative and operational responsibilities.
Where Is This Administrative Assistant Job Based?
The position is fully remote and is open to candidates located in:
- Africa
- LATAM
- Eastern Europe
However, the location flexibility comes with a specific scheduling requirement.
The listed working hours are 9:00 AM–5:00 PM EST, and the role supports U.S.-based clients.
Applicants should therefore make sure they can consistently work during the required U.S. business hours before applying.
Salary and Compensation
The advertised compensation is $1,500–$2,100 per month.
ScaleArmy states that final compensation will be determined after evaluating the candidate’s experience and location.
This means applicants should treat the advertised range as the stated compensation range rather than assuming every successful candidate will receive the same amount.
How to Apply
The application process for this administrative assistant job involves two main steps.
Candidates must:
- Complete the application form.
- Record a video showcasing their skills.
The video requirement means applicants should be prepared to communicate their experience clearly and explain how their background relates to executive support, project coordination, and administrative operations.
Apply here: ScaleArmy Administrative Assistant Job
Frequently Asked Questions
Is the ScaleArmy Administrative Assistant job remote?
Yes. The position is listed as fully remote and is open to candidates based in Africa, LATAM, and Eastern Europe.
How much does the Administrative Assistant job pay?
The advertised compensation is $1,500–$2,100 per month. Final compensation is based on experience and location.
How much experience is required?
ScaleArmy requests 3–5 years of experience supporting senior executives, founders, C-level leaders, or working in a related executive support, project coordination, or operations role.
What are the working hours?
The listed schedule is 9:00 AM–5:00 PM EST.
Can candidates in Africa apply?
Yes. Africa is specifically included among the eligible regions listed by ScaleArmy.
Do I need Asana experience?
The job listing mentions experience with Asana or similar project management tools. If you have used another project management platform, highlight that experience in your application.
Is a video required during the application?
Yes. Applicants are instructed to complete the application form and record a video showcasing their skill set.
What to Highlight on Your Application
If you are applying for this position, focus on demonstrating that you can operate independently and keep executives and projects organized.
Useful experience to highlight includes:
- Supporting senior executives or founders.
- Managing complex calendars.
- Coordinating meetings involving multiple stakeholders.
- Organizing business travel.
- Drafting executive emails and documents.
- Coordinating cross-functional projects.
- Tracking deadlines and action items.
- Using Asana or another project management platform.
- Conducting research and preparing executive briefings.
- Handling confidential information.
- Improving administrative processes.
- Working with Microsoft Office and Google Workspace.
Whenever possible, include specific examples rather than simply listing these skills.
For example, instead of saying you are “highly organized,” explain how you managed multiple executive priorities, coordinated a project, or created a system that helped prevent missed deadlines.
Final Thoughts
This administrative assistant job at ScaleArmy combines traditional executive support with project coordination and operational responsibilities.
The position offers $1,500–$2,100 per month and is fully remote for candidates based in Africa, LATAM, and Eastern Europe. However, applicants need to be comfortable working 9:00 AM–5:00 PM EST because the role supports U.S.-based clients.
The position is aimed at candidates with 3–5 years of relevant experience, so it may be more suitable for professionals who already have experience supporting executives, coordinating projects, or working in business operations.
The application requires both an application form and a skills video, so candidates should be ready to demonstrate their communication, organization, and problem-solving abilities.
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