ScaleArmy is hiring an Executive Coordinator in a fully remote role supporting senior leadership, clients, projects, administrative processes, and business documentation.
The opportunity is open to candidates based in Africa, Latin America (LATAM), and Eastern Europe. Because the role supports U.S.-based clients, applicants must be available to work during U.S. business hours aligned with the client’s time zone.
The advertised compensation is $1,000–$1,400 per month, with final compensation determined based on experience and location.
Position Details
| Job Information | Details |
|---|---|
| Position | Executive Coordinator |
| Company | ScaleArmy |
| Job Type | Full-Time |
| Work Arrangement | Fully Remote |
| Eligible Regions | Africa, LATAM, and Eastern Europe |
| Working Hours | 9:00 AM–5:00 PM EST |
| Department | Customer & Admin Support |
| Compensation | $1,000–$1,400 per month |
| Experience Required | 2+ years |
| Application Process | Application form + video showcasing skills |
About the Executive Coordinator Job
This isn’t simply a traditional administrative assistant position. The Executive Coordinator will act as a central point of coordination for the CEO and Executive Director.
The person hired will help make sure tasks don’t get forgotten, deadlines are tracked, clients receive appropriate follow-ups, meetings are organized, and important business information remains properly documented.
The role combines executive assistance, project coordination, client support, administrative operations, documentation, and process improvement.
Someone who enjoys keeping multiple moving parts organized and following tasks through to completion could find this type of role particularly relevant.
What Will the Executive Coordinator Do?
The responsibilities cover several areas of the business.
Executive Support
A major part of the role involves supporting the CEO and Executive Director with day-to-day priorities.
The Executive Coordinator will maintain action trackers showing tasks, owners, deadlines, current status, and next steps. They will also coordinate meetings, calendars, agendas, notes, and follow-ups.
Another important responsibility is identifying outstanding or overdue tasks and making sure the relevant people are reminded and followed up with.
The successful candidate may also prepare daily or weekly summaries that give leadership a quick overview of outstanding issues, client concerns, overdue items, and matters requiring attention.
Project and Task Coordination
The role also involves keeping projects organized.
This includes maintaining project trackers, monitoring deadlines and deliverables, following up with team members, and tracking dependencies that could affect project progress.
The Executive Coordinator will help create a reliable system where leadership can quickly understand the current status of important projects without having to chase multiple people for updates.
Client Coordination
Client communication and organization are another important part of this opportunity.
The successful candidate will help coordinate client requests, maintain accurate client records, and make sure requests reach the appropriate members of the internal team.
They will also assist with client onboarding by organizing documentation, contact information, meetings, and internal handoffs.
Experience dealing with clients and managing multiple stakeholders can therefore be useful for applicants.
Administrative and Financial Follow-Up
The Executive Coordinator will also provide administrative support related to invoices, expenses, budgets, and Accounts Receivable tracking.
This may involve following up on outstanding invoices, maintaining basic tracking documents, and coordinating with bookkeeping or finance resources when information is missing.
The role does not involve making financial decisions or approving payments.
Documentation and SOPs
Documentation is another significant component of the job.
The person hired will maintain meeting notes, decisions, workflows, checklists, templates, SOPs, contacts, and other important business information.
The goal is to make critical information easier for the appropriate team members to access and reduce the risk of important processes depending solely on one person’s memory.
Applicants who have experience creating or maintaining SOPs, process documentation, templates, and checklists should highlight this on their applications.
Qualifications and Experience
ScaleArmy is looking for candidates with at least 2 years of relevant professional experience.
Suitable backgrounds may include:
- Executive Assistant
- Executive Coordinator
- Administrative Coordinator
- Project Coordinator
- Operations Support
- Client Coordinator
- Similar administrative or coordination roles
Experience supporting senior executives or managing multiple stakeholders is particularly relevant.
The company also lists experience in a small or growing business, client-facing coordination, invoicing or Accounts Receivable, customer onboarding, and SOP creation as advantages.
Skills You Should Have
Applicants should be highly organized and comfortable managing multiple priorities at the same time.
The job requires the ability to:
- Track deadlines and follow-ups.
- Organize executive priorities.
- Coordinate projects and stakeholders.
- Maintain accurate records.
- Work with spreadsheets and business documents.
- Create SOPs and checklists.
- Manage recurring administrative processes.
- Communicate clearly with different stakeholders.
- Work independently while keeping leadership informed.
Familiarity with Google Workspace, Microsoft Office, spreadsheets, CRM systems, and project management tools is also expected.
Experience with AI productivity tools such as ChatGPT or Claude is listed as a plus. The company is particularly interested in candidates who can use AI or automation to make administrative workflows more efficient.
What Success Looks Like
ScaleArmy provides a fairly specific picture of what it expects during the first 90 days.
The successful candidate should establish a dependable system for tracking executive priorities and follow-ups.
They should also help reduce the amount of administrative work sitting with the CEO, keep client and internal follow-ups moving, and ensure CRM and business records remain accurate.
Another important goal is improving documentation. Meeting notes, decisions, contacts, workflows, and action items should be consistently captured and accessible to the appropriate team members.
The overall objective is to give leadership better visibility into what needs attention while creating stronger systems for organization and business continuity.
Where Is This Executive Coordinator Job Based?
The position is fully remote and is open to candidates based in:
- Africa
- LATAM
- Eastern Europe
However, applicants should pay close attention to the working-hours requirement.
The advertised schedule is 9:00 AM to 5:00 PM EST, and the role supports U.S.-based clients. Candidates therefore need to be able to work during U.S. business hours aligned with the client’s time zone.
This makes the opportunity particularly relevant to remote workers in eligible regions who can accommodate a U.S.-aligned schedule.
Salary and Compensation
The advertised compensation is $1,000–$1,400 per month.
ScaleArmy states that final compensation is determined after evaluating the candidate’s experience and location.
Because the position is open across multiple regions, applicants should not assume that everyone will receive the same final monthly amount.
How to Apply
The application process includes two key steps.
Candidates interested in the Executive Coordinator position need to:
- Complete the online application form.
- Record a video showcasing their relevant skills.
Applicants should use the official ScaleArmy careers page to review the opening and submit their application.
Apply here: ScaleArmy Executive Coordinator Job
Frequently Asked Questions
Is the ScaleArmy Executive Coordinator job remote?
Yes. The position is listed as fully remote and is open to candidates based in Africa, LATAM, and Eastern Europe.
How much does the Executive Coordinator position pay?
The advertised compensation is $1,000–$1,400 per month. Final compensation depends on experience and location.
How much experience is required?
ScaleArmy requests at least 2 years of experience as an Executive Assistant, Executive Coordinator, Administrative Coordinator, Project Coordinator, Operations Support professional, Client Coordinator, or in a similar position.
What are the working hours?
The listed schedule is 9:00 AM–5:00 PM EST. Since the role supports U.S.-based clients, candidates must be available during U.S. business hours aligned with the client’s time zone.
Can candidates in Africa apply?
Yes. The listing specifically states that candidates based in Africa, LATAM, and Eastern Europe can apply.
Do I need experience using AI tools?
AI experience is listed as a plus rather than the primary requirement. Familiarity with tools such as ChatGPT or Claude, as well as using AI or automation to improve administrative workflows, can strengthen an application.
What to Highlight in Your Application
If you’re applying for this role, focus your application on evidence that you can keep executives, projects, clients, and administrative processes organized.
Consider highlighting:
- Experience supporting executives or senior management.
- Examples of managing multiple deadlines and follow-ups.
- Project or task coordination experience.
- Client communication and onboarding experience.
- Experience maintaining CRM or business records.
- SOPs, templates, checklists, or other documentation you’ve created.
- Experience tracking invoices or administrative financial processes.
- Familiarity with Google Workspace and Microsoft Office.
- Experience with CRM or project management platforms.
- Examples of using ChatGPT, Claude, or automation tools to improve workflows.
Rather than simply listing these skills, applicants should provide specific examples of how they used them to solve problems or keep work moving.
Final Thoughts
The ScaleArmy Executive Coordinator position combines executive support with project coordination, client communication, documentation, and administrative operations.
The $1,000–$1,400 monthly compensation, fully remote setup, and eligibility across Africa, LATAM, and Eastern Europe make the location requirements particularly relevant for international remote-job seekers. However, applicants should be comfortable with the 9:00 AM–5:00 PM EST schedule before applying.
The application also requires a video showcasing your skills, so candidates should be prepared to explain their experience clearly and demonstrate how they can help senior leadership stay organized and keep important tasks moving.
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