ScaleArmy is hiring for a senior executive assistant job supporting a CEO with executive administration, project coordination, communication, scheduling, travel, and operational responsibilities.
The fully remote position is open to candidates based in Africa, LATAM, and Eastern Europe. Because the role supports U.S.-based clients, applicants must be available to work during U.S. business hours aligned with the client’s time zone.
The advertised compensation is $1,700–$2,100 per month, with final compensation determined based on experience and location.
Position Details
| Job Information | Details |
|---|---|
| Position | Senior Executive Assistant |
| Company | ScaleArmy |
| Job Type | Full-Time |
| Work Arrangement | Fully Remote |
| Eligible Regions | Africa, LATAM, and Eastern Europe |
| Working Hours | 9:00 AM–5:00 PM Pacific Time |
| Department | Customer & Admin Support |
| Compensation | $1,700–$2,100 per month |
| Experience Required | 5+ years |
| Application Process | Application form + skills video |
About the Senior Executive Assistant Job
This is a senior-level executive support position designed for an experienced professional who can work directly with a CEO and handle competing priorities with limited supervision.
The person hired will be responsible for keeping the CEO’s calendar and inbox organized, coordinating meetings and travel, tracking projects, managing follow-ups, and communicating with internal and external stakeholders.
The role also includes personal administrative support and operational coordination. This means the successful candidate needs to be comfortable switching between executive responsibilities, project-related tasks, communication, and administrative work throughout the day.
What Does This Senior Executive Assistant Job Involve?
Executive Calendar and Inbox Management
One of the central responsibilities is managing the CEO’s calendar and inbox.
The Senior Executive Assistant will schedule meetings, resolve calendar conflicts, protect time for important priorities, and ensure the CEO is properly prepared for upcoming commitments.
The role also involves monitoring incoming communications, identifying important messages, drafting responses when appropriate, and tracking requests and commitments through completion.
The company is looking for someone who can anticipate scheduling and communication needs rather than simply waiting for instructions.
Project Coordination
The position also involves coordinating projects and initiatives involving multiple teams and stakeholders.
Responsibilities include tracking:
- Project timelines
- Deliverables
- Deadlines
- Action items
- Outstanding tasks
- Potential blockers
The Senior Executive Assistant will follow up with team members, keep the CEO informed about progress or delays, and help ensure projects continue moving forward.
This makes project coordination experience particularly useful for applicants coming from an operations or project management background.
Internal and External Communication
The successful candidate will serve as an important communication link between the CEO, internal teams, and external stakeholders.
This can include preparing meeting agendas, drafting follow-up emails, distributing updates, and making sure important information reaches the right people.
Strong written communication is therefore an important part of the role.
Meeting and Travel Coordination
The Senior Executive Assistant will organize meetings, conferences, and other executive commitments.
Before meetings, they may prepare agendas, documents, and other supporting materials. For business travel, they will coordinate itineraries, reservations, schedules, and related logistics.
They will also track action items after meetings and coordinate follow-ups where necessary.
Personal and Administrative Support
The position includes some personal administrative responsibilities in addition to professional executive support.
These responsibilities may involve coordinating appointments, personal schedules, administrative requests, and other projects for the CEO.
Because the role may involve confidential or sensitive information, discretion and good judgment are important.
Team and Operational Support
The Senior Executive Assistant will also help maintain alignment between the CEO and internal teams.
This can include following up on assigned tasks, helping team members with coordination needs, organizing information, and identifying opportunities to improve administrative processes.
The broader objective is to take ownership of operational details so the CEO can remain focused on strategic priorities.
What Experience Is Required?
ScaleArmy is looking for someone with 5+ years of experience as an Executive Assistant, Senior Executive Assistant, or in a similar executive support position.
Applicants should have proven experience directly supporting CEOs or other C-level executives.
The company also expects candidates to have hands-on experience with:
- Complex executive calendar management
- Executive inbox management
- Project coordination
- Deadline and deliverable tracking
- Executive meetings
- Business travel arrangements
- Professional correspondence
- Administrative logistics
- Multiple competing priorities
Experience working in fast-paced environments is also important.
Key Skills
A successful candidate should demonstrate excellent organizational and time-management abilities.
Other important skills include:
- Strong calendar and inbox management
- Project coordination and follow-through
- Excellent written and verbal communication
- Strong attention to detail
- Proactive problem-solving
- Good judgment
- Independent decision-making
- Confidentiality and discretion
- Microsoft Office proficiency
- Google Workspace proficiency
- Stakeholder coordination
- Adaptability
The ability to anticipate problems and take action before an issue becomes urgent is particularly important for this type of executive support role.
What Success Looks Like
ScaleArmy expects the successful candidate to create a reliable structure around the CEO’s day-to-day responsibilities.
This includes keeping the calendar organized and strategically prioritized, ensuring important emails are addressed, and making sure meetings are properly prepared for and followed up on.
Projects should remain organized, action items should be tracked to completion, and internal teams should have the information they need to remain aligned with executive priorities.
The company also expects business and personal travel arrangements to be handled accurately and administrative responsibilities to be completed proactively.
Ultimately, the CEO should be able to rely on the Senior Executive Assistant to maintain organization across multiple competing priorities.
Where Is This Senior Executive Assistant Job Based?
The position is fully remote and is open to candidates located in:
- Africa
- LATAM
- Eastern Europe
However, applicants need to pay close attention to the working-hours requirement.
The position lists working hours of 9:00 AM–5:00 PM Pacific Time and supports U.S.-based clients.
Candidates should therefore ensure they can consistently work within the required U.S. time zone before applying.
Salary and Compensation
The advertised salary for this position is $1,700–$2,100 per month.
ScaleArmy states that final compensation is determined after evaluating the candidate’s experience and location.
Because the position is open across multiple regions, the final amount may vary depending on the successful candidate’s circumstances.
How to Apply
Candidates interested in the senior executive assistant job need to complete the company’s application process.
According to the listing, applicants must:
- Fill in the application form.
- Record a video showcasing their skill sets.
Applicants should use the official ScaleArmy careers page to review the full listing and submit their application.
Apply here: ScaleArmy Senior Executive Assistant Job
Frequently Asked Questions
Is the Senior Executive Assistant position remote?
Yes. ScaleArmy lists the position as fully remote and open to candidates based in Africa, LATAM, and Eastern Europe.
How much does the Senior Executive Assistant job pay?
The advertised compensation is $1,700–$2,100 per month. Final compensation is determined based on experience and location.
How much experience is required?
Candidates should have at least 5 years of experience as an Executive Assistant, Senior Executive Assistant, or in a similar executive support role.
Do I need experience supporting a CEO?
The listing specifically requests proven experience supporting CEOs or other C-level executives.
What are the working hours?
The listed schedule is 9:00 AM–5:00 PM Pacific Time.
Can candidates in Africa apply?
Yes. Africa is specifically included among the regions where candidates can be based.
Does the job require a video?
Yes. The application process requires candidates to record a video showcasing their skills.
What to Highlight on Your Application
If you’re applying for this position, don’t simply list “Executive Assistant” as your previous job title. Show how your previous experience matches the responsibilities of this particular role.
Consider highlighting:
- Experience directly supporting CEOs or senior executives.
- Complex calendar and inbox management.
- Managing competing executive priorities.
- Coordinating meetings and travel.
- Drafting correspondence for senior leaders.
- Tracking projects, deadlines, and action items.
- Coordinating multiple internal and external stakeholders.
- Handling confidential information.
- Working independently without constant supervision.
- Improving administrative or executive workflows.
- Experience with Google Workspace and Microsoft Office.
If possible, use specific examples that demonstrate how your work helped an executive save time, stay organized, meet deadlines, or keep projects moving.
Final Thoughts
This senior executive assistant job is aimed at experienced executive support professionals who can take ownership of a CEO’s administrative and coordination needs.
The position combines calendar and inbox management with project coordination, communication, travel planning, personal administrative support, and operational follow-through. The $1,700–$2,100 monthly compensation is listed alongside a fully remote arrangement for candidates in Africa, LATAM, and Eastern Europe.
Applicants should pay particular attention to the 5+ years of experience requirement and the 9:00 AM–5:00 PM Pacific Time schedule before applying.
The application also requires a skills video, so candidates should be prepared to communicate their experience clearly and demonstrate why they are capable of operating as a trusted executive support partner.
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